Please send interest letter and resume to alishiya@wisefoolnm.org

Development Coordinator

Position Description 

REPORTING TO: Co-Executive Director, Director of Productions & Administration (DPA)
COMPENSATION: $22.00 per hour
STATUS: P/T – F/T, 20 – 30 hours per week depending on experience and workload  

Position Summary

The Development Coordinator  (DC) holds primary responsibility for writing grants, funding requests of all types, and reporting. The DC also creates the annual organizational budget, prepares monthly financial reporting for the Board, administers the organization’s finances, and assists program directors in creating and managing individual program budgets. DC works closely with all three Co-Executive Directors but mainly with the Director of Productions & Administration.

Primary Duties

Grant-writing & Reporting

  • Writes grant proposals to government agencies (city/county/state/federal) and public and private foundations, tracks budgets, submits periodic invoices, and prepares final reports.
  • Researches new grant sources proactively, reviews submission criteria, submits LOIs, and follows up on all funding requests.

Finance & Budgets

  • Develops the annual organizational budget and assists all program coordinators in creating and managing program budgets. Reviews all program budgets semiannually.
  • Oversees bookkeeping activities and financial record keeping. Keeps abreast of Wise Fool’s financial situation and assists the DPA with submitting budgets and financial reports to the Board of Directors for review and approval.
  • Creates and analyzes monthly, quarterly, and end-of-year financial reports.
  • Manages the annual grants allocation budget.
  • Works with Co-EDs to manage cash flow to ensure overall financial health.

Administrative Tasks

  • Oversees correct 990 Tax preparation, files reports with NM Secretary of State, NM Attorney General, and City of Santa Fe (business license, vendor number).
  • Oversees insurance contracts and payments, requests Certificates of Insurance (COIs), prepares semiannual Workers Comp audit.
  • Liaise with bookkeeper/CPA and supervise weekly bank deposits.
  • Participates in in-person and remote meetings and training.

Fundraising Tasks

  • Coordinates the organization’s Spring Fall and Winter fundraising activities, including drafting promotional through letters and social media posts, coordinating all fundraising events, and working with the Directors assisting them with donor follow up. 
  • Develops a robust fundraising program that diversifies Wise Fool’s fundraising base.
  • Finds, researches new donors, and develops relationships with them.
  • Cultivates relationships with existing donors through annual fundraising cycles and donor events.
  • Identifies and solicits business sponsorships for Wise Fool events and performances.

Skills/Knowledge Requirements

Required Qualifications

  • Three or more years experience working with non-profit or community organizations. Arts Management experience is a plus.
  • Experience with grant writing, financial management, and fundraising.
  • An understanding of and commitment to social justice. Wise Fool defines social justice as “the equitable distribution of resources and information; space for the human spirit to thrive; and realization of the dignity and health of all beings, environments, and communities.”
  • Skill and knowledge regarding computers, internet and email, and basic business software including Word, Excel, and Quickbooks. 
  • To perform this job successfully, an individual should be proficient in using office technology and information systems, including Word, Excel, Google Docs, PowerPoint, and donor databases, preferably NEON.
  • Ability to learn new software and database systems, and willingness to fulfill financial data entry requirements into QuickBooks Online, and payroll software OnPay
  • Ability to prioritize work, meet deadlines, delegate responsibility, and shift gears quickly. Highly organized, capable of improving processes, and attentive to detail.
  • This hybrid position will require working in a noisy, high-traffic environment (office space is located in the studio lobby where class and camp participants frequent).

Benefits

  • Flexible hours
  • Unlimited PTO
  • Tuition discounts
  • Free professional development

Please send interest letter and resume to alishiya@wisefoolnm.org

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