Request for Proposals (RFP) for Beyond the Binary Show Director

Wise Fool New Mexico (WFNM) is a nationally recognized social circus organization. It was established in 2000 by a collective of queer women exploring puppetry and circus arts as a vehicle to promote social justice and empower people in our communities. Wise Fool has been a pioneer of social circus and founded to uplift messages and actions. Over the years, Wise Fool has reached thousands of youth, adults, and families with circus classes and camps, creating more than 30 original productions such as Circus Luminous, CircAspire, Ignite, BUST!, ReUnite, and countless youth circus shows. 

Wise Fool New Mexico's new production, titled BEYOND THE BINARY, will explore gender issues beyond the confines of the gender binary. While expanding the present-day gender discussion, the performance will portray the richness of gender expansive culture. Aligning with Social Circus values, its narrative will be thought-provoking, at times provocative, thus aiming to raise awareness and transform the binary mindset. 

BEYOND THE BINARY will be an awe-inspiring performance filled with acts by astounding acrobats, clowns, and dancers who perform breathtaking high-flying maneuvers. Impressive puppets and costumes will support the shows, entertaining the audience and demonstrating our passion for social justice.

Proposals must be submitted by October 8, 2023 at 5:00pm MTN to Alishiya (alishiya@wisefoolnm.org)

Duties of the Beyond the Binary Director

This list can be shared or split in any number of ways between director and assistant director, director and stage manager, production and visual director, co-directors and more - as determined by the Show Director and Wise Fool Directorial Team.

  • Consultations with Wise Fool (WF) Executive Directors in the four months leading up to the show’s presentation 
  • Works closely with the WF Productions Director
  • Creation of concept, script, and flow of production 
  • Designing artist experience from audition process thru performances
  • Working with WF staff to create and adhere to Budget
  • Hiring and Contracting Performers, Composer, Musicians and Visual Artists
    • Create the contracts, WF does the actual hiring/contracting
    • Negotiation of pay of contractors 
  • Planning a Cross Cultural Dialogue for all cast of show prior to start of rehearsals
  • Upholding a culture of respect and community support among cast and crew 
  • Disseminating all pertinent information to Artists/potential artists throughout the process 
  • Scheduling auditions, rehearsals and tech times at Wise Fool and venue of choice
  • Overseeing all rehearsals, technical rehearsals, load in etc 
  • Working with staff of Wise Fool on promotional materials, interviews etc
  • Facilitating post production evaluation by performers/artists/staff and compiling info
  • Working with Staff to Hire videographer and photographer 
  • Facilitating Video production post show. Ensure there is a promo video and video of the show available to Wise Fool after the performances. 

Expected Deliverables and Timeline

Wise Fool expects the Show Director to produce a professional show within the provided timeline, that is based on the defined theme of Beyond the Binary. Typically there will be 4 performances over the course of three days, and each shall be no more than 2.5 hours in length including an intermission. 

The performance will take place in May 2024.

With the support of the show director, the larger performance will be tailored for community performances throughout July - October 2024.

 

Organizational Overview

It is Wise Fool’s mission to ignite imagination, build community and promote social justice through performances and hands-on experiences in the arts of circus, puppetry and theater.  Each year, Wise Fool provides over 2,000 New Mexicans with hands-on programs and performs for more than 10,000 people across the state and the US. 

 

Submission Requirements

To submit a proposal, please include the following:

  1. Work samples, including performances and community events.
  2. Proposal of the show you would like to create including outcomes and what impact on the audience the show would have
  3. A brief narrative describing the proposer’s relevant experience and the organizations through which the experience was gained. Please include your history of social justice work and the history of cultural environments you have worked in. 
  4. Preliminary budget of any expected fees or needs; housing, flight, travel, per diem and other expenses or needs 

Proposals should be submitted to alishiya@wisefoolnm.org by October 8, 2023.

 

Compensation and Contract Award

Fees should be all-inclusive and structured as a lump sum to be negotiated upon a split of duties and an overview of the overall budget. This project is grant funded with an opportunity to raise more. The successful proposer shall invoice and be paid on a scheduled timeline, in accordance with negotiated contract terms.

 

Questions & Submission of Proposals

All questions concerning this RFP must be made in writing by e-mailing Alishiya Kapoor, Productions and Administration Director, at alishiya@wisefoolnm.org. Proposals shall be submitted to the same individual. Proposals must be submitted by October 8, 2023 at 5pm Mtn.

 

Statement of Non-Commitment

Issuance of this RFP does not commit Wise Fool to award a contract or to pay any costs incurred in the preparation of proposals in response to this RFP. Wise Fool New Mexico does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

HIRING: Development Coordinator


Please send interest letter and resume to alishiya@wisefoolnm.org

Development Coordinator

Position Description 

REPORTING TO: Co-Executive Director, Director of Productions & Administration (DPA)
COMPENSATION: $22.00 per hour
STATUS: P/T – F/T, 20 – 30 hours per week depending on experience and workload  

Position Summary

The Development Coordinator  (DC) holds primary responsibility for writing grants, funding requests of all types, and reporting. The DC also creates the annual organizational budget, prepares monthly financial reporting for the Board, administers the organization’s finances, and assists program directors in creating and managing individual program budgets. DC works closely with all three Co-Executive Directors but mainly with the Director of Productions & Administration.

Primary Duties

Grant-writing & Reporting

  • Writes grant proposals to government agencies (city/county/state/federal) and public and private foundations, tracks budgets, submits periodic invoices, and prepares final reports.
  • Researches new grant sources proactively, reviews submission criteria, submits LOIs, and follows up on all funding requests.

Finance & Budgets

  • Develops the annual organizational budget and assists all program coordinators in creating and managing program budgets. Reviews all program budgets semiannually.
  • Oversees bookkeeping activities and financial record keeping. Keeps abreast of Wise Fool’s financial situation and assists the DPA with submitting budgets and financial reports to the Board of Directors for review and approval.
  • Creates and analyzes monthly, quarterly, and end-of-year financial reports.
  • Manages the annual grants allocation budget.
  • Works with Co-EDs to manage cash flow to ensure overall financial health.

Administrative Tasks

  • Oversees correct 990 Tax preparation, files reports with NM Secretary of State, NM Attorney General, and City of Santa Fe (business license, vendor number).
  • Oversees insurance contracts and payments, requests Certificates of Insurance (COIs), prepares semiannual Workers Comp audit.
  • Liaise with bookkeeper/CPA and supervise weekly bank deposits.
  • Participates in in-person and remote meetings and training.

Fundraising Tasks

  • Coordinates the organization’s Spring Fall and Winter fundraising activities, including drafting promotional through letters and social media posts, coordinating all fundraising events, and working with the Directors assisting them with donor follow up. 
  • Develops a robust fundraising program that diversifies Wise Fool’s fundraising base.
  • Finds, researches new donors, and develops relationships with them.
  • Cultivates relationships with existing donors through annual fundraising cycles and donor events.
  • Identifies and solicits business sponsorships for Wise Fool events and performances.

Skills/Knowledge Requirements

Required Qualifications

  • Three or more years experience working with non-profit or community organizations. Arts Management experience is a plus.
  • Experience with grant writing, financial management, and fundraising.
  • An understanding of and commitment to social justice. Wise Fool defines social justice as “the equitable distribution of resources and information; space for the human spirit to thrive; and realization of the dignity and health of all beings, environments, and communities.”
  • Skill and knowledge regarding computers, internet and email, and basic business software including Word, Excel, and Quickbooks. 
  • To perform this job successfully, an individual should be proficient in using office technology and information systems, including Word, Excel, Google Docs, PowerPoint, and donor databases, preferably NEON.
  • Ability to learn new software and database systems, and willingness to fulfill financial data entry requirements into QuickBooks Online, and payroll software OnPay
  • Ability to prioritize work, meet deadlines, delegate responsibility, and shift gears quickly. Highly organized, capable of improving processes, and attentive to detail.
  • This hybrid position will require working in a noisy, high-traffic environment (office space is located in the studio lobby where class and camp participants frequent).

Benefits

  • Flexible hours
  • Unlimited PTO
  • Tuition discounts
  • Free professional development

Please send interest letter and resume to alishiya@wisefoolnm.org

Wise Fool Seeking Administrative Assistant

POSITION SUMMARY: 

The Administrative Assistant’s main responsibility is to maintain the day to day operations of the Wise Fool office and front desk. The Administrative Assistant will be working closely with all three Directors while also supporting the administrative team by performing tasks related to the organization.

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Administrative Assistant_January 2023-2 copy

Wise Fool Job Opening: Fundraising Coordinator

Please send letter of interest and resume to kristen@wisefoolnm.org 

Wise Fool New Mexico is seeking a motivated and experienced fundraiser to implement semi-annual fundraising campaigns for the organization as well as develop and implement new plans designed to reach out to existing donors and identify potential new donors. The ideal fit would  have experience with practicing social justice and will value inclusivity. The successful applicant will be supervised by the Fundraising Director and will also work closely with Wise Fool’s Board of Directors. Wise Fool’s work culture is highly collaborative.
Visit this web link to see a job description.

 

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